Export Office 365 Mailbox Size Report Using PowerShell

by wisatatanjungbenoa July 14, 2021 Software Development

I’ve noticed that even though I start the script in exactly the same way for each customer, the column Deleted Items Folder Size is not present in every report. If it is not present in one customer’s report, it never is present there. Is there a way to add a column for Retention Policy? I tried adding it to the script manually, but apparently it isn’t a valid MailboxStatistics value. You can also try just running “Get-Mailbox -Database ” and see if that works, since that is all the script really does when you use the -Database option. If the database name has spaces in it then you’ll need to enclose the name in quotes.

  • But i have a question, could you advise on how i can generate a report that will include the “date” a mailbox is disbled.
  • I also submitted a Pull Request to the original repo.
  • By default, the script exports mailbox quota information.
  • I downloaded the new version and it will not run with any parameter.
  • It also allows you to create reports with relevant attributes, absorb information with intuitive graphs and charts, and much more.

The forth and last parameter is the HTML report file path and name, which contains the list of mailboxes and the total sent and received email during the time ranges settings. Generates a report of useful information for the specified server, database, mailbox or list of mailboxes. Use only one parameter at a time depending on the scope of your mailbox report. I removed a few of the output fields (we only have one mail server and one mail database, so those fields weren’t meaningful for us). At the moment I am trying to sort the resulting csv file via the script to put the mailboxes in order largest to smallest.

Platforms Supported by ARK for Exchange Server

This is a nice script for day to day administration. The last line in the Powershell window is “Collecting mailbox list”. Actually what need is all mailboxes including the one which migrated, discoonected, 9 Simple CSS Image Filters softdeleted, disabled. You’ve downloaded a bunch of HTML code from the page on GitHub, not just the script code itself. Are you using the Exchange management shell or a remote PS session?

That is probably because when I first wrote it there were no DAGs in the environment I was working in. I would certainly encourage you to look at the code and modify the script to suit your own needs. Database names in the DAG are DAGDB1 and DAGDB2. Calling them in the -database variable doesn’t change anything either. Take a look at this article that shows why Get-Mailbox -Archive doesn’t work as you’d expect it to.

exchange mailbox report

You could install the Exchange management tools and the AD module on your workstation, or a management server, and run it from there. The Exchange servers in my organization don’t have the AD module installed presumably for a reason, so I cannot run the script at all. Perhaps the issue is your script execution policy settings. Personally, I run these types of scheduled scripts from a separate management or monitoring server. My report takes over 3 days to run, i only have about 6000 mailboxes. How can we have the script run against a specific OU to retrieve the details of users belonging to a specific OU only.

Account Status Reports

Everything I want to keep, I remove, and the items left behind become the input to another script to delete the items from the mailbox. I haven’t written the second script yet, but I don’t anticipate it will be difficult. I am trying to run this script using the -database or -file parameter and it’s generating a blank csv file.

exchange mailbox report

Just wanted to say thank you for creating such a useful piece of code. Without really looking into it, I’d guess that the script is not handling that scenario properly. I’ve made a note in my GitHub issues register to take a closer look at some stage. Check the spelling of the name, or if a path was included, verify that the path is correct and try again.

The name of the script referred to in this thread is “Get-MailboxReport.ps1”. Therefore, the command being run should be “.get-mailboxreport -all”. I need to use this script with -Server parameter, want to schedule this script to run on specific time and generated .CSV file should automatically sent to desired SMTP address. When this happens, the csv file will be missing info related to Title, Department, Office, OU. This script works perfect and getting report in the email if i use commands. I need to some help to configure this script in schedule task.

Exchange Server

Try supplying the -database value as “serverstoragegroupdatabase” if you’re running Ex2007. If you have a multi-domain forest you’d just need to put your management shell session into viewentireforest $true mode to see all the mailboxes in the report. Thanks BR – put doesnt the switch (-mailbox, -database -server, etc) specify where to pull the mailbox information from? Therefore using ‘-room’ switch it would have to be followed by the actual room ? I am trying to pull all rooms from a database or server. Can you add functionality to show whether Exchange Archiving is enabled and the Total Size and Total Items in the archive?

I do have one question that on an issue I see when I use it. Can i run ..powershell command as the following requirements. I am in Norway and the DisplayName contains ØÆÅ characters that are not in the generated reports, there they are substituted by a questionmark. When using the report in Linux the file is being identified as a assembler file, not a text file. Aka, only having in data in the file and not the property name on the first line.

Application Settings in Azure App Service and Static Web Apps

If mailbox size grows beyond their limit, then data loss will occur, so it’s necessary to monitor the mailbox size and their quotas regularly. To generate mailbox size reports administrators need to rely on PowerShell scripts like get-mailboxStatistics, get-mailbox and get-stalemailboxdetailreport. AdminDroid Exchange Online Reporter provides PowerShell free reporting for your Office 365 and Exchange environment. This free tool helps you to monitor mailbox size trends, active-inactive mailbox trends and mailbox quota limits. These reports provide statistics such as allocated mailbox size, current mailbox size, mailbox quota, mailbox percentage used, etc. By default, the script exports mailbox quota information.

Benefits of Using Vyapin’s Reporting Tool for Exchange Server

Another thing I could recommend is to download the script again but to a new/different folder on your mailbox server and try to run again. Seems like Get-mailbox -RecipientTypeDetails sharedmailbox -Resultsize unlimited with parameter totalitemsize is not valid. I modified this script https://topbitcoinnews.org/ by adding a parameter for CustomAttribute1. This allows me to get a report for customer even though they have multiple databases. The script gives error if I use it with out any parameter on the power shell command. I downloaded the new version and it will not run with any parameter.

We want to get the mailbox size of all users in Exchange with PowerShell. But why do we need to list the mailbox size for all users? For example, you want to migrate the users to a new Exchange Server/Exchange Online. Before doing that, find all the users’ mailbox sizes in Exchange Server/Exchange Online. The script that we will use in this article will gather 22 types of data per mailbox.

I put a ‘pause’ in the BAT and could see that it did not like multiple addresses. I will have to create a distro group and send it there. This is a nice scripts for day to day administration.

You can use a mailbox alias, display name, user principal name, or primary SMTP address to identify the mailbox. The Exchange Online PowerShell module contains hundreds of cmdlets to allow developers to automate administrative operations. You can list mailboxes in a tenant and report all the folders, including their sizes and the number of items in each folder. You can even report the hidden folders in a mailbox, such as those used by apps like Teams and Yammer to store compliance records. But you can’t report anything about the items in the folders. That’s because Microsoft designed the Exchange Online module for administrative operations and not to interact with mailbox contents.

I simply ran the -all condition to get as much info out of our Exchange environment as possible. We have 4 DBs, 3 with quota on mailbox size and one dedicated as the “Archive DB” with no quota. In addition what your script provides, I’d like to see Hire Remote Game Developers in 2022 how my archive DB is growing in size. So far, we only have company executives Archive enabled, fearing the DB would grow out of proportion if it were enabled for all users. I need to keep stats on mailboxes relative to their retention policy.

I’m running the script on one of my server but its running and powershell just close automatically in few seconds after running that script. In the properties window that pops up, select Run whether user is logged on or not and click Finish. You can also change the system account by clicking Change User or Group. In Add arguments field, enter the appropriate code depending on the Exchange server version you are using and click Next. Further, I am a Cloud Architect and Technical Advisor for various start-ups. Shows you the top 10 mailboxes by the used size and the percentage.

When I run this script I get the version error. My windows powersehll is version 4 and exchange powershell is version 2. If you use the -mailbox parameter to query a single mailbox, then the output will appear in the console window. I don’t really see the need to output a single mailbox’s details to a CSV file.